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USDA TOOLBOX
These are the documents you need as a USDA agency.
- Eligibility Form: must be completed and signed by pantry clients to determine client's TEFAP eligibility prier to receiving USDA Commodities.
- English Eligibility Form
- Spanish Eligibility Form
- Creole Eligibility Form
- TEFAP Distribution Questions: to determine client’s TEFAP eligibility during each distribution.
- Agency Attestation sheet: must be completed following each distribution to summarize the total TEFAP clients served.
- Sample Attestation Sheet
- English Attestation Sheet
- Spanish Attestation Sheet
- Creole Attestation Sheet
- Inventory Log:
- EXAMPLE
- Commodity Loss Report: Complete ONLY in case of a USDA commodity loss.
- Distribution Forms: The use of distribution forms are a PBCFB requirement. The client's refusal of completing the PBCFB Distribution log, or any digital sign-in methods will not impact them from receiving USDA commodities during the distribution as long as an Eligibility form is completed.
- Monthly Distribution Sheet - USDA
- PBCFB Distribution log - USDA
- Temperature Log: Storage temperatures should be recorded daily.
- Civil Rights Training: All staff and volunteers must complete an annual civil rights training.
- Civil Rights Training PP (English)
- Civil Rights Training PP (Spanish)
- Civil Rights Training Log
- And Justice for All Poster 2019: The poster must be posted in a public area that is accessible to clients during distributions.
- Additional Activities Sign (English, Spanish, Creole)
- USDA Notice of Beneficiary Rights - Memo
- Proselytism Memo (Rules for All Organizations)
- Misappropriation Notice Flyer (English, Spanish, Creole)
- TEFAP Grievance Form AD-3027
- Monthly USDA Report: USDA agencies are required to submit their monthly report by the seventh (7th) of every month.
